Exam Policies

Application Audits

To maintain the integrity of its certification program, CBCCT randomly audits candidate applications.

The CBCCT may randomly audit applications for up to six months after notification of successful attainment of certification or recertification. Candidates whose applications are audited will be asked to submit supporting documentation. In addition, CBCCT may request clarification while reviewing an application. In such cases, candidates will be contacted by CBCCT and may be asked to submit additional information. This occurs on a case-by-case basis.

Confidentiality and Security of Information, Records and Documents

The following information, records, and documents are considered to be confidential:

• candidate status (eligible, not eligible, failed to pass examination);
• applications for initial certification and maintenance of certification and the information contained therein;
• examination scores and diagnostic reports;
• examination items and examination forms;
• candidate and certificant appeals;
• disciplinary actions;
• address and social security data;
• CBCCT finances; and
• Board and Committee discussions, decisions and actions.

CBCCT Board members, volunteers, employees and consultants shall sign a Confidentiality Agreement prior to commencing service. The agreement will require these individuals to maintain in strict confidence the above information, records and documents unless prior approval is given by the President of the Board or such information is made publicly available.

All confidential information shall be maintained in a secure manner (e.g., locked in a file drawer, contained in a password protected electronic file). Reasonable steps will be taken to protect the information and materials from theft and unauthorized access and/or disclosure. Confidential records and documents shall be destroyed in a secure manner as soon as they are no longer required. Upon termination of service with CBCCT, the individual will return or destroy any confidential information in his or her possession.

Candidate and Certificant Status
The CBCCT will confirm certificant status, verbally or in writing; however, CBCCT will not disclose any information regarding individuals who are not certified (e.g., candidates who failed the examination, withdrew or are otherwise not certified). Information regarding a candidate's eligibility or pass/fail status will be released only by mail and only to the candidate. The CBCCT shall not sell or rent the names or contact information of candidates or certificants. However, CBCCT will allow candidates to select a box on the application form indicating that they wish to receive board prep or information on other educational activities.

The CBCCT reserves the right to disclose information it possesses about any individual whom it judges has violated CBCCT rules, engaged in misrepresentation or unprofessional behavior, or shows signs of impairment to federal or state agencies.

Endorsement of Educational Programs and Materials

The CBCCT does not endorse any educational programs and materials or exam preparatory activities.

Failure

After three failed attempts, applicants must re-meet the requirements for Level 2 Training in Cardiovascular Computed Tomography.

Test Administration

Test Sites and Dates
The CBCCT examination is administered once per year, in Prometric testing centers, on a single date specified by CBCCT. The date of each test administration shall be published on the CBCCT website a minimum of nine (9) months in advance of the administration.

Test Administration Procedures
Examinations shall be administered in a standardized manner and in accordance with the procedures outlined in the CBCCT and Prometric test administration manuals.

Candidates must at all times comply with posted test center rules and regulations, and with security requirements of CBCCT and Computer Based Testing Vendor, published on the CBCCT website (www.CBCCT.org) and at Computer Based Testing Vendor test centers. Candidates who do not comply with test center rules will be excused from testing and escorted from the testing center. No refund will be made.

Special Accommodations
Reasonable accommodations for testing shall be provided a reasonable cost to candidates who provide proof of: (1) a disability as defined by Title III of the Americans with Disabilities Act, or (2) special medical needs. A written explanation of the candidate's required accommodation and supporting medical documentation must be submitted at the time of application.

Errors and Disruptions in Examination Administration
Occasionally errors or disruptions occur in the creation, administration and scoring of examinations. When such errors or disruptions prevent a candidate from taking or completing the examination or receiving a score for a completed examination, CBCCT may provide the affected candidate with an opportunity to take the examination at the next scheduled examination date for a reduced or waived examination fee or may arrange a special test administration. This shall be the candidate's sole remedy. The CBCCT shall not be liable to any candidate for inconvenience, expense, or other damage, including consequential, incidental, special, or exemplary damages, caused by any problems in the creation, administration, or scoring of an examination, including delays in score reporting. Under no circumstances will CBCCT reduce its standards or overturn a candidate's score as a means of correcting a problem in examination administration.

Cancellation of Participation in Examination
In the event a candidate decides for any reason to cancel participation in the examination, all fees paid, less a processing fee, will be returned to the candidate provided that the cancellation notice is received from the candidate by CBCCT no later than ten (10) business days prior to the date of the examination. The notification must be in writing and must carry the signature of the candidate. Faxed cancellations will be accepted.

Candidates also are responsible for contacting Prometric to cancel their testing appointment. Evidence of a confirmed cancellation from Prometric is required before a refund can be issued by CBCCT.

Candidates who cancel participation will be required to file new applications, pay applicable fees and meet applicable eligibility criteria if they wish to sit for future examinations.

Failure to Sit for Examination
If a candidate fails to cancel in accordance with the above-detailed procedures or for any reason fails to appear at the testing site where he or she is registered to sit for the examination, he or she will forfeit all fees paid and no refund will be provided. Candidates who arrive late and are not permitted to sit for the exam will forfeit all fees paid and no refund will be provided.

Candidates who fail to sit for the examination will be required to file new applications, pay applicable fees and meet applicable eligibility criteria if they wish to sit for future examinations.

Use of CBCCT Designation and Logo

Designation of Certified Status
The CBCCT issues certification to successful candidates who then may present themselves to the public as being certified in the field of cardiac CT. Successful candidates may designate on letterhead, cards, websites, etc. that they are " a Diplomate] of the Certification Board of Cardiovascular Computed Tomography." Acceptable terminology for CBCCT certificants is limited to:

• Board Certified in Cardiovascular Computed Tomography*
• Board Certified, Certification Board of Cardiovascular Computed Tomography, and
• Diplomate, Certification Board of Cardiovascular Computed Tomography

NOTE: Several states have published rules that prohibit physicians from using the term "board certified" in their advertisements, unless physicians are certified by a specialty board, as defined by law.

Use of the title and designation by individuals who have not been awarded the certification or who have failed to maintain their certification is expressly prohibited. The title and designation may not be used to imply that an organization or other entity is certified. Use of the terms "Board Qualified" or "Board Eligible" also is prohibited.

Certificants are required to adhere to the Use of CBCCT Designation and Logo policy when announcing or advertising their certified status.

Certificants who do not comply with the designation usage requirements will be contacted in writing and asked to conform to CBCCT's Use of CBCCT Designation and Logo policy. If the error is not corrected within a reasonable period of time, the individual may be subject to disciplinary action according to CBCCT policies.

Other individuals and/or organizations or publications noted to be incorrectly using CBCCT's name or designations will be contacted in writing and informed of correct terminology and usage.

Misrepresentation of Certified Status
The CBCCT will not actively monitor representation of certified status, but will act on any information discovered in the course of normal activity or brought forward by an individual or organization. Misrepresentation or alleged misrepresentation of a person as a certificant of the CBCCT, of being board certified by CBCCT, or as having obtained a status of eligibility to sit for the certification examination, will be investigated and acted upon by CBCCT. The CBCCT will seek verifiable evidence of such misrepresentation and if sufficient evidence is obtained, will notify the individual and any related licensing agency of the evidence and of possible legal action by CBCCT unless the misrepresentation is terminated.

Misrepresentation may include, but is not limited to, inclusion of an uncertified physician's name in a listing with other certified physicians, whether in newspapers, telephone yellow pages, or other means of soliciting patients, with the implication that all so listed are certified by CBCCT.

Use of CBCCT Logo
Certificants are not permitted to use the CBCCT Logo as part of their designation. Organizations and other entities also are prohibited from using the CBCCT Logo. The CBCCT Logo is trademarked and unauthorized use is unlawful and subject to disciplinary action and/or prosecution.